Horsemen's Bookkeeper

The Horsemens Bookkeeper Office is currently dark.  There will be someone coming in once a week to return phone calls, write checks and return e-mails.  Our number is 804-966-7223 ext 1101 or 1061.  Please note that no purse money will be issued unless the horsemens license is in good standing with the Virginia Racing Commission (vrc.virginia.gov or (804)966-7400) AND a w-9 form has been submitted (see Below)  We need a new W-9 form each year and a separate W-9 form for each horse ownership.  Please put all requests in writing either by e-mail (see link below) or by fax (804)966-8910.  Verbal requests or phone requests will not be honored.  Requests must be in writing.


Tax Forms

IMPORTANT INFORMATION FOR FILING OUT TAX FORMS: 
We want to give you your purse money, however get W-9 forms we cannot match up with the correct owner.  We do not have your licensing information and do not have the information to match a stable name or a partnership name to an individual.
Please put the ownership name EXACTLY how it races in the Colonial Downs Program on line 2 of the W-9 (Business name)   On line 1 of the W-9 (name), put your name or stable name EXACTLY how it will match up with the Social Security or Employer Identification number.  Your phone number will help us if we cannot read your handwriting or if there is a problem with the W-9.  IF you mark mail or pick up, your check will be printed as soon as the funds are available.  If you mark hold, or do not mark it at all, we will hold your purse money until we get a written request from you.  If you want any special treatment of your account such as splitting a check, different address, etc, please mark your account to hold and submit the special request in writing on the form provided.

Thoroughbred Tax Form

Harness Tax Form

Foreign Tax Forms

Claiming Forms and Procedures

Claiming Procedure
There is a 5.3% Virginia Sales Tax - There is a 35.00 registration transfer fee, Harness only.

Must have available funds, Cash, Cashiers Check, Money order or Wire transfer are all available funds.
Please make checks payable to Colonial Downs. A check written to any one other than Colonial Downs is considered a third party check and will not be available funds for 10 days.

Other Forms

Special Request form

Shuttle Consent Form



Thoroughbred Funds Transfer info

Citizens and Farmers Bank
West Point, VA

Contact - Kim Yearly
Phone: 804.843.2364 x 19201
ABA - 051404901
Colonial Downs Horsemens Account
Account # 38000067

Please make sure account name and a contact phone number is on the reference section of the wire request.

Harness Funds Transfer info

Citizens and Farmers Bank
West Point, VA

Contact - Kim Yearly
Phone: 804.843.2364 x 19201
ABA - 051404901
Colonial Downs Horsemens Account
Account # 0102254701

Please make sure account name and a contact phone number is on the reference section of the wire request.



Click here to email the Horsemen's Bookkeeper

Contact Information:
Phone: 804.966.7223 ext. 1101 or 1061
Fax: 804.966.8910
Carol Gill